| Weeks |
Date |
Action |
Assign To |
| -8 |
|
Board of review is held. |
|
| -7 |
|
Chairperson is selected. |
|
| -7 |
|
Chairperson meets with family to begin planning. |
|
| -7 |
|
Set date and time for court of honor. |
|
| -7 |
|
Secure location. |
|
| -7 |
|
Send confirmation letter to person in charge of location. |
|
| -7 |
|
Order invitations. |
|
| -6 |
|
Develop invitation list. |
|
| -6 |
|
Begin promoting the event within the troop. |
|
| -5 |
|
Order needed supplies from council (awards, program covers) |
|
| -5 |
|
Order plaques and other recognition items. |
|
| -5 |
|
Solicit congratulatory letters from public officials and others. |
|
| -5 |
|
Flesh out program and prepare script. |
|
| -4 |
|
Mail invitations. |
|
| -4 |
|
Recruit master of ceremonies and presenters. |
|
| -4 |
|
Recruit volunteers to coordinate support functions. |
|
| -4 |
|
Distribute scripts to presenters. |
|
| -3 |
|
Order refreshments. |
|
| -3 |
|
Visit court-of-honor location to check facilities. |
|
| -2 |
|
Have programs printed. |
|
| -2 |
|
Mail press release(s) - include black-and-white photo. |
|
| -2 |
|
Call troop families to promote. |
|
| -1 |
|
Gather all necessary materials, props, awards, etc. |
|
| |
| Days |
Date |
Action |
Assign To |
| -2 |
|
Hold a rehearsal with all presenters. |
|
| -2 |
|
Confirm attendance of all presenters. |
|
| -1 |
|
Confirm access to building. |
|
| 0 |
|
Set up and decorate room. |
|
| 0 |
|
Set heater or air conditioner. |
|
| 0 |
|
Check all audio-visual equipment (microphones, projectors, etc.). |
|
| 0 |
|
Make sure all awards and other props are in place. |
|
| 0 |
|
Reserve seats for presenters, the honoree, and his family. |
|
| 0 |
|
Set up refreshments. |
|
| 0 |
|
Position greeters at the door(s) to hand out programs. |
|
| 0 |
|
Check with all presenters one last time |
|
| 0 |
|
THE COURT OF HONOR |
|
| +1 |
|
Send thank-you notes. |
|
| +3 |
|
Send write-up (with pictures) to newspapers. |
|
| +5 |
|
Evaluate the event and make notes for next time. |
|
